HSA (Home & School Association)

Home & School Association

The mission of the St. Edward Home & School Association (HSA) is to bring parents and teachers together to further enhance the educational foundation for our students. The strength of the Home and School Association depends on our parents’ involvement. Whether big or small, every parent plays a crucial role in the success of our school by sharing his or her time and talent.

By utilizing the funds raised through the Saints Ultimate Challenge, HSA hosts or assists with many school events including Donuts with Grownups, the talent show and cultural night, Teacher Appreciation Week, the Christmas teachers' luncheon, winter dance, and Evening of the Arts.

By making these events possible, we enrich the educational experiences for all of our students and promote a sense of family and fellowship within our school community.

We are proud to have so many talented parents and grandparents who give their time and talent to the Home and School Association, but we are always looking for additional hands to lighten the load. For more information, please contact Jessie Bryant via email at jessicabryant5681@att.net.

HSA BOARD POSITIONS

The HSA officers make up the HSA Board. Officer positions and duties may change from year to year depending on School and HSA needs. The Board typically meets once per month, with more frequent meetings when needed.

For example, the Board may meet more often leading up to the Saints Ultimate Challenge and Fall Festival. Meetings are held in-person, by video, or by phone as determined by the Board.

Every effort is made to be flexible with Board meetings so as to accommodate officers’ schedules. The HSA has a host of volunteer needs and is accommodating of all schedules.

President/Co-Presidents

Oversees all HSA functions, responsibilities & funds. Is the liaison between the Principal, Pastor, and the HSA.

Preside over all HSA meetings
Support, advise, and guide committee chairs
Be the official spokesperson for the organization
Deliver to the successor in office all records in his/her possession by fiscal year-end
Work with the Principal to determine the annual HSA calendar for the upcoming year
Working with the Treasurer shall propose an annual budget for the HSA Board to approve
Provides HSA Annual Report to Principal and presents at Orientation
Sign contracts on behalf of the HSA

Treasurer

The Treasurer shall serve as the custodian of HSA funds.

Working with the President(s), the Treasurer shall propose an annual budget for the HSA Board to approve
Amends and allocates funds throughout the year as necessary.
Manages financial statements received from Church Office.
With the President, submits an annual budget report to the Principal and HSA Board.

Secretary & Volunteer Coordinator

The secretary’s responsibilities include both record-keeping and communications.

Takes minutes of each HSA meeting and maintains electronic copies of all HSA documents in Google Drive account
Maintains the active HSA volunteer contact list with the Volunteer Coordinator
Assists with other HSA administrative tasks
Work with teachers, staff, and leaders of committees to assure volunteers are recruited for programs and events
Prepare the agenda for the HSA meetings with the assistance of the President
Assist President with a written annual review to the Board, Principal and HSA members

Social Media & Marketing Chair

The Social Media & Marketing Chair handles the creation and distribution of all HSA-related media and marketing.

Works with Church and School to document and promote HSA activities and events
Works with the HSA Chairs to advertise HSA events and programming to the School and Church community

Hospitality Chair

Manages the teacher’s lounge.

Keeps track of inventory for coffee, tea, creamer, sugars, and cups
Plans and orders monthly birthday treats for teachers and staff

Saints Ultimate Challenge Chair

In coordination with the school, plans, manages, and oversees the Saints Ultimate Challenge fundraiser.

Works with HSA board, school volunteers, parents, students, staff, and community members to oversee all fundraising activities for the Saints Ultimate Challenge
Develop and manage sponsorship packages and work closely with school administration to plan key fundraising dates.

Donut Day Chair

Plans, manages, and oversees Donut Day with Parents.

With the assistance of Social Media & Marketing Chair, creates flyer/marketing piece to promote Donut Day
Orders donuts and coffee
Takes inventory and procures plates, napkins, cups, orange Juice, and water

Grandparents Day Chair

Plans, manages, and oversees Grandparents Day.

Meets with Principal to confirm plan for Grandparent Day and areas where HSA can support and assist.
With the assistance of Social Media & Marketing Chair, creates flyer/marketing piece to promote Grandparent Day
Creates lite bite breakfast menu for Grandparents Day
Procure breakfast, coffee, drinks, and paper goods
With the assistance of Secretary and Volunteer Coordinator, recruits volunteers for set up, serving, and clean up

Winter Dance Chair

Plans, organizes, manages, and oversees Winter Dance

With the assistance of Social Media & Marketing Chair, creates marketing pieces to promote Winter Dance
With the assistance of Secretary and Volunteer Coordinator, recruits volunteers for set up, serving, and clean up

Christmas and End-of-Year Teacher and Staff Luncheon Chair

Plans, organizes, manages, and oversees the Christmas and End-of-Year Teacher and Staff Luncheon.

With the assistance of Social Media & Marketing Chair, create invitations to distribute to Teachers and Staff.
With the assistance of Secretary and Volunteer Coordinator, recruits volunteers for set up, serving, and clean up

Talent Show and Family Cultural Potluck Chair

Plans, organizes, manages, and oversees Talent Show and Cultural Event.

Works with Principal and Teachers who run Talent Show to identify needs and dates for sign up and rehearsals.
With the assistance of Social Media & Marketing Chair, creates marketing pieces to promote event
With the assistance of Secretary and Volunteer Coordinator, recruits volunteers for set up, serving, and clean up

Evening of the Arts Chair

Works with Art and Music Teachers to plan, organize, and manage event.

With the assistance of the Social Media & Marketing Chair, creates invitations to promote event.
With the assistance of Secretary and Volunteer Coordinator, recruits volunteers for set up, serving, and clean up

Teacher Appreciation Week Chair

Plans, organizes, manages, and oversees Teacher Appreciation Week.

With the assistance of Social Media & Marketing Chair, create schedule and plan to distribute to students and families.
With the assistance of Secretary and Volunteer Coordinator, recruits volunteers for set up, serving, and clean up.

8th Grade Chair

Open to 7th or 8th grade parent. Works with Principal and 8th-grade homeroom teacher to assist planning, communicating, and organizing 8th grade specific activities and events.

Lead, identify, communicate, and provide updates to 8th-grade parents for 8th-grade trip fundraising
With the assistance of Social Media & Marketing Chair, create marketing pieces to assist with fundraising